Monterey Select Board
Minutes of the meeting of 5/21/12
Meeting Opened at: 9am
Select Board Members Present: Scott Jenssen, Chairperson, Muriel Lazzarini and Wayne Burkhart
Also in attendance for parts of the meeting: Maggie Leonard for the Monterey News, Tika Snyder, Anne Marie Enoch and Maryellen Brown
The board met with Director of Operations, Maynard Forbes’ to review the following:
1. The Board signed the KME contract which was reviewed and approved by both Shawn Tryon, Fire Chief and Maynard. The performance bond line item was removed as there is no need for it since the town will not be paying for the truck until it is delivered.
2. Weekly report was reviewed.
3. Quotes for the HVAC system (phase I) should all be in by Wednesday.
4. Flags have been put up on Main Rd.
5. Transfer Station redesign update: Maynard showed the Board preliminary plans, when the Board approves them Maynard will then run them by Jamie Cahillane at CET and the Master Garbologist.
Miscellaneous Select Board Items Reviewed:
1. Maynard (acting as one of the representatives for the full time employees) asked the Board how they wanted to proceed with the updating of the employee handbook/personnel policy. The Board was in favor of reappointing an Employee Compensation Committee to be consisted of one Finance Committee member, one Select Board member, one Monterey citizen and at least 2 possibly 3 employees. Muriel suggested that this committee might be responsible for the compilation of an employee handbook
2. Tika Snyder, Anne Marie Enoch and Maryellen Brown came in at the Board’s request to discuss the formation and charge of a Monterey School Study Committee. The Board would like the Committee to look at all the options available, what kind of work would be necessary to upgrade the current building, if that is a viable option or if it makes more sense to construct a new building on town property, use another existing town building like the Wilson McLaughlin House and the approximate costs of each possibility. The Committee should also look at educational programs that could attract students; additional grades and/or adding childcare were some that were suggested. Wayne also felt that the direction that Monterey is heading should be taken into consideration and whether a school facility in
Monterey is something Monterey can afford. A notice will go in the Monterey News calling for any interested parties that would like to be a part of this committee to send a letter of interest to the Select Board by June 11th. Scott offered to be a part of the Committee to assist with building questions and numbers. Wayne felt that this committee should be a long range committee that could be working on this project for up to 3 years. It was suggested that someone from the WMH committee should also be on this committee so that all parties can be on the same page. A motion was made to appoint Tika Snyder, Anne Marie Enoch, Scott Jenssen and Maryellen Brown to the Monterey School Study Committee. The motion was seconded and unanimously approved. Wayne also read into record a letter of interest from Cheryl Zellman who’d like to be on the committee.
3. The minutes from 5.14.12 were approved as written.
4. Mail was reviewed which included:
a. The town flag design and quote were reviewed and accepted.
b. The email exchanges between the Accountant, Treasurer and Inter-Departmental Secretary (which the Board was cc’d on) were discussed. The Board revisited getting a postage meter and reviewed quotes received – the Board authorized M. Noe to order the postage meter and all agreed to not raise the petty cash amount.
c. The intention to accept the insurance plan for the firefighters & police was signed and will be returned to the Treasurer as requested.
d. Notice of license application from MA Dept of Environmental Protection for Adam Suttin.
e. An email from Glenn Devoti announcing the dedication of the Mount Everett Library in honor of Albert & Edith Trocchi. There will be a ceremony on Sunday, May 27th at 1pm in the Mt. Everett Atrium.
5. Warrants were signed.
6. Scott inquired about the status of permits for the Monterey General Store as rumor has it he’s looking to open this Friday; M. Noe stated that Mr. Cole has not yet applied for any operating permits.
7. Muriel inquired if there were any minutes available from the meeting held in January with Senator Downing, Representative Pignatelli, Dan Moriarity, MEMA and members of New Marlborough regarding the flooding issues at Lake Buel. There are no known minutes of this meeting. Wayne will follow up with the Berkshire Regional Mitigation Hazard team to get an update on the status of resolving this issue.
8. Inter-Departmental Secretary’s weekly report reviewed.
9. A motion was made to make the following reappointments for the terms noted:
Agricultural Commission |
2 years |
Laurily |
Epstein |
Agricultural Commission |
2 years |
Richard |
Tryon |
Agricultural Commission |
2 years |
Bettina |
Schwartz |
Berkshire Regional Planning Commission Alternate Delegate |
1 year |
Wayne |
Burkhart |
Berkshire Regional Transit Authority (BRTA) Advisory Board Representative |
1 year |
Wayne |
Burkhart |
Board of Appeals, Alternates (2 members) |
5 years |
Anne-Marie |
Enoch |
Building Commissioner |
2 years |
Donald |
Torrico |
Conservation Commission |
3 years |
Richard |
Andrus |
Conservation Commission |
3 years |
David |
Dempsey |
Cultural Council (max: 2 consecutive terms) |
3 years |
Kit |
Patten |
Cultural Council (max: 2 consecutive terms) |
3 years |
Susan |
Johnson |
Cultural Council (max: 2 consecutive terms) |
3 years |
Wendy |
Jensen |
Director of Operations for Highways Buildings and Town Property |
1 year |
Maynard |
Forbes |
Emergency Management Director |
3 years |
Gareth |
Backhaus |
Fire Inspector |
1 year |
Maynard |
Forbes |
Inter-Departmental Secretary |
1 year |
Melissa |
Noe |
Materials Recycling Facilty (MRF) Advisory Board Representative |
1 year |
Rudolph |
Gero |
Network Administrator |
1 year |
Tom |
Roy |
Records Liason Officer for Select Board |
1 year |
Melissa |
Noe |
Telecommunications Department Delegate |
1 year |
Monica |
Webb |
Telecommunications Department Delegate, Alternate |
1 year |
Larry |
Klein |
Town Counsel |
1 year |
Jeramia |
Pollard, Esq |
Transportation Advisory Committee (Berkshire MPO) |
1 year |
Wayne |
Burkhart |
Veteran's Agent |
1 year |
Laurie |
Hils |
Veteran Service Officer |
1 year |
Dean |
Amidon |
Wilson McLaughlin House Committee |
1 year |
Joe |
Baker |
Wilson McLaughlin House Committee |
1 year |
Shaylan |
Burkhart |
Wilson McLaughlin House Committee |
1 year |
Christine |
Goldfinger |
Wilson McLaughlin House Committee |
1 year |
Shirley |
Olds, Chair |
Wilson McLaughlin House Committee |
1 year |
Lewis |
Scheffey |
Wilson McLaughlin House Committee |
1 year |
Laurie |
Shaw |
Wilson McLaughlin House Committee |
1 year |
Gerry |
Shapiro |
Wilson McLaughlin House Committee |
1 year |
Evelyn |
Vallianos |
Wilson McLaughlin House Committee |
1 year |
Ruth |
Green |
Wilson McLaughlin House Committee |
1 year |
Mary |
Makuc |
Wilson McLaughlin House Committee |
1 year |
Cynthia |
Weber |
WiredWest Organizing Committee Representative |
1 year |
Monica |
Webb |
WiredWest Organizing Committee Alternate |
1 year |
Larry |
Klein |
The motion was seconded and approved unanimously.
A motion was made and unanimously approved to adjourn the meeting at: 11:10am
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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